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Board Meeting Minutes
Board Meeting Minutes SPECIAL ICE SHOW
MEETING Members Present: Sue Armstrong, Mark Estenson, Jody Goodell-Lange, Bonnie Howatt, Stacey Lilleberg, Sandy Hunter, Kathy Klemetsrud and Judy Estenson Absent: Becky Larson Guests: Joyce Sauvageau and Tiffany Sten Jody called the meeting
to order at Secretary’s Report: Not reviewed at this meeting. Treasurer’s Report: Stacey reported that the club broke even on testing! She mentioned that we should recognize Luanne Krein, Chris Alphonso and Tammy Rutten during the ice show for their outstanding help during the testing sessions. We also need to recognize Jennifer & Taylor for submitting the program/ice show artwork. Skating
Show:
Costumes: Costumes were
ordered before the National
Anthem:
Program: Judy will coordinate with
Reslock Printing if the Girl/Boy Number: Joyce wants final approval on costumes so that there isn’t a costume “malfunction”. This is a big concern after last year. Color Guard: Jody will contact the ROTC and arrange to have the color guard at all three performances. Master & Mistress of Ceremonies: Jeff Klemetsrud and Vicki McMullen have agreed to serve in this position. A meeting will have to be set up to prepare the script. Flowers: Sue will take care of ordering 450 carnations and 5 senior bouquets to be given to the seniors at each performance. She will also take care of each bouquet after the shows so that they stay fresh for each presentation. Other: It was reported that the show order is complete except to clarify some basic skill skater’s names. Stacey will deliver tickets to Leevers and Wallys. She will contact Gary Axtman regarding setting up photo sessions for individual competitors and she will update the endowment donation listing for the ice show program. Jody will be in charge of “Happy Grams” and will have the forms at the Burdick on Sunday. She will contact Sam Johnson to have him tape a video of the Sunday performance. She will also contact Louanne and Kim to get an updated listing of the USFS testing levels for each skater. Bonnie’s mom will donate a quilt to be raffled off at the ice show. Donation
Assignments:
Tiffany Sten presented the contributor list and assignments
were made for Board Members to contact local businesses. The billing should be sent
to Stacey’s email address which is lillebergsj@gondtc.com.
She will create invoices to be sent to the businesses; make
sure to provide her with a current mailing address. Payment may be sent to the
skating club at Next Meeting: Monday, March
5th at Motion to adjourn was
made by Mark and seconded by Sue. Meeting adjourned at
Respectfully submitted; /s/ Sue Armstrong Secretary
Lake
Board Meeting Minutes Members Present: Sue Armstrong, Mark Estenson, Jody Goodell-Lange, Bonnie Howatt, Stacey Lilleberg, Sandy Hunter, Kathy Klemetsrud and Judy Estenson Welcome to Sandy who replaced Dan Lagein on
the board! Absent: Becky Larson Guests: Joyce Sauvageau and Kim Hall Jody called the meeting
to order at Secretary’s Report: Members did not receive the secretary’s e-mail. She will bring hard copies of the report to the next meeting. Treasurer’s Report: Stacey distributed copies of the club’s balance sheet. It was noted that the club spent approximately $25 more on syncro dresses than what was collected. It was decided that we will waive this and not bill the members. The club ordered syncro tights and each team member needs to reimburse the club $15.25 per pair. The company we ordered them from did not fill the order; Stacey will contact them and have them send the back ordered tights. There are two new members that joined Boy’s Hockey Power class. Sue made a motion to charge them $50 for membership and they will be required to pay the $7.50 skating fee. Mark seconded the motion; carried. Old Business: A motion had been made previously by Mark to have our pizza fundraiser through Proz. Judy seconded the motion; carried. Testing will be held the weekend of February 23rd. Louann Krein is taking care of the testing forms. Cost of the testing will remain the same except dance was increased $5 to cover expenses. The testing partner will be here early enough in the week to hold practice with the testers. The club will need to reimburse the judges their expenses. Two pieces of artwork were submitted for the Mardi Gras on Ice theme. Judy made a motion that a free ice show shirt be given to both participants of the art contest. Bonnie seconded the motion; carried. Sue will take the artwork to Creative Impressions and have them do a mockup design. The youth syncro team did not hold together very well this year. Jody made a motion to reimburse the fees collected back to the members. Sue seconded the motion; carried. Joyce reported she didn’t charge them for moves classes. Jody e-mailed the non-profit ad to the Journal. New Business: Stacey reported that we need a US Figure Skating sanction to hold the ice show. She will submit the form. Stacey will also get a raffle permit from the city so we can raffle various items during the ice show. We will have a 50/50 raffle and Kim and Joyce offered to donate gift baskets. Ice show supplies were discussed. We will order the brick; curtain streamers; metallic masks beads; and purple, gold and green balloons. It was decided to purchase 500 beads to sell during the show. We will only sell carnations this year because we lost money offering roses last year. Jody has made 600 tickets and we will give each member 10 to sell when we distribute the fundraiser pizzas. Endowment sponsor tickets will be white and not numbered. All other tickets are purple. Stacey will contact Tiffany Sten to see if she will recruit sponsors for our show program. She did an excellent job last year and had previously offered to donate her services again this year. Stacey made a motion to give her $50 in chamber bucks as a thank you. Kathy seconded the motion; carried. Judy will check with WDAZ communications will be contacted to help promote the ice show and Kim & Joyce will be on coffee time. Gary Axtman will be taking show pictures on Sunday, February 25th at the Burdick. A schedule will be posted as soon as finalized. Jody & Sue will help supervise during the process. Next Meeting: An ice show meeting will be
held Sunday, February 18th at Motion to adjourn was made by Mark and seconded by Jody. Meeting adjourned at 6:55 p.m. Respectfully submitted; /s/ Sue Armstrong Secretary
Secretary Board Meeting Minutes Members Present: Sue Armstrong, Mark Estenson, Jody Goodell-Lange, Bonnie Howatt, Stacey Lilleberg and Judy Estenson Absent: Dan Lagein and Kathy Klemetsrud Guest: Joyce Sauvageau Jody called the meeting
to order at Secretary’s Report: Reviewed and approved. Treasurer’s Report: Stacey reported that the dresses for the Super Star syncro team cost about $290 over what was collected from the skaters. This will be taken out of the last fundraiser and Stacey will give Kim a total of what’s left of the funds to be spent on a meal for the team at competition. Kim has requested prepayment for her coaching fees. The board discussed the current financial situation and Stacey made a motion to give Kim a prepayment of $500. Mark seconded; motion carried. Stacey also reported on the DL Area Foundation review. The balance in the fund is $183,233.63 which showed a total return of $16,504.64 which is a 9.73% return. Way to go Stacey! Joyce requested a count of hockey power registration and fees collected to date. Also, she would like a list of class registration for moves and syncro class. Old Business: Joyce brought pizzas from Proz for the board to taste-test. YUM! The club could buy any kind of pizza for $4 each and we’d sell them for $7. Net profit per pizza would be $3. The board felt it would be a good idea to support a local business instead of purchasing pizzas from out of town. Mark and Joyce will finalize the terms. The board would like to get sale sheets out on January 31st and have them handed in February 14th. We will need to finalize dates with Proz. New Business: Bonnie reported that Four Winds will let us borrow two lamp posts for the ice show! We are looking at ways to cut costs on decorating for the ice show. Last year the show made $11,645 and spent $4,700 which only netted $6,945. The Devils Lake Journal runs a non-profit section in the paper in February. Mark made a motion to advertise the ice show titled “Mardi Gras on Ice” in that section for a cost of $52.50. Bonnie seconded; motion carried. The dates for the ice
show were discussed. It
was mentioned that the Just For Kix group would be in Admission fee for the show will be $5 in advance and $6 at the door. Jody will make up the tickets. We are still planning on an artwork contest for the show design. Jody Hahn volunteered to
supervise the ice from Many board members have been approached regarding lessons and testing. There have been concerns that Kim is not there for lessons. Jody will visit with Kim and ask her to bring schedule changes up in advance so there is no confusion. It was mentioned that Basic Skills classes would only have 4 lessons between test sessions unless a substitute were brought in when Kim is away at competition. It was decided that Kim will need to find a substitute for the 3 competition Sundays. Jody will suggest some names to Kim. The board would like to see Kim more involved during testing sessions and have the final pass/fail be up to her. The Langdon club had asked our Super Stars to perform during their ice show but it falls on the same weekend as our testing schedule. Bonnie reported that she has updated some basic information on our Web Site. The board was really happy that someone took the initiative to jump in and start working on this vital information network. Thanks Bonnie! Next Meeting: Motion to adjourn was
made by Sue and seconded by Mark. Meeting adjourned at
Respectfully submitted; /s/ Sue Armstrong Secretary |
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